The fax confirmation report can be set to on error, always or off. The default setting for fax confirmation is "On Error" meaning that a confirmation report will print only when the fax fails to be recevied.
Your MFP can only register a failure if it does not complete the transmission. It cannot determined what has happened to the fax after it has been received. Your MFP will not know if the fax has been printed, forwarded to another fax/email, or even lost. The report will only show that a receiving machine confirmed receipt or if the fax failed before or during transmission.
Steps to set the report
Enter admin mode
Configure the fax report
There are several other settings that can be configured. The above is the most common configuration requested. Please use the information below if you wish to set up additional configurations.
List of all available configuration items
TX Result Report
Select when to print a report containing the results of fax transmission (default: [If TX Fails]).
TX Result Report Print Confirmation Sheet
Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent (default: [OFF]).
Sequential TX Report
When printing a report containing results of faxes sent by polling and broadcast, select [ON] (default: [ON]).
Broadcast Result Report
Select whether to combine results of broadcast on all destinations involved or list them for each destination (default: [All Destinations]).
Bulletin TX Report
When printing a report containing records of faxes registered with the bulletin for being received by polling, select [ON] (default: [ON]).
Relay TX Result Report
When printing a report containing results of faxes sent by relay distribution, select [ON] (default: [ON]).
TX Result Report Print Settings
Select the method to output a TX result report (TX result report, broadcast result report, polling TX result report, replay TX result report, or bulletin board polling TX result report) (default: [Print]).
Print : Prints a TX result report on the machine
Email Notification : Sends a TX report to any destination email. NOTE: Email settings are requred
Activity Report
Select the timing to print an activity report (default: [Every 100 Comm.]).
Relay Request Report
When printing a report when receiving a fax as a relay station, select [ON] (default: [ON]).
PC-Fax TX Error Report
To print a report when a PC-Fax TX job cannot be normally received from the computer using the fax driver, select [ON] (default: [OFF]).
Timer Reservation TX Report
When printing a report when transmission is reserved using the Timer TX function, select [ON] (default: [ON]).
Confidential RX Report
When printing a report containing results of a confidential receiving fax, select [ON] (default: [ON]).
Remark Column Print Setup
Specify whether to print user or account name in the remarks column of the activity report if user authentication or account track is enabled on this machine (default: [Normal Printing]).
Network Fax RX Error Report
To print a report when the machine has failed to receive an Internet fax or IP address fax, select [ON] (default: [ON]).
Print Job Number
Select [ON] to display a job number on a report to be printed (default: [OFF]).
The following reports are targeted for this processing.
MBN Message
When printing a report notifying that an Internet fax has been sent to the recipient machine, select [ON] (default: [ON]).
DSN Message
When printing a report notifying that an Internet fax has been sent to the mail server of the recipient machine, select [ON] (default: [OFF]).
Print E-Mail Message Body
Select whether to print a report notifying that an Internet fax has been successfully received after it was received (default: [Print]).
The report has the subject and message body of an Internet fax.
Legend Display Settings
Select [ON] to display an explanatory note on a report to be printed (default: [ON]).
If an explanatory note is omitted, the image of the sent original can be displayed on a larger area.